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IDRS 2015 Tokyo Conference Guide

By Yoshi Ishikawa,
IDRS 2015 Conference Liaison, Editor, IDRS OnLine Publications
Chairman, Asian Double Reed Association
Professor of Bassoon Performance, University of Colorado Boulder, College of Music

• Using a credit card to pay for conference registration and on-campus housing
• Email notifications
• Off campus hotels
• Getting to the National Youth Center (NYC), Tokyo (IDRS conference site)
• Getting to your hotel/Shinjuku station from Narita and Haneda Airports
• Getting around Tokyo

Credit Cards

A few members have had issues using their credit card to pay for conference housing and registration. Some also reported NOT receiving a confirmation email from IDRS 2015 after they registered. If you have successfully registered and made your payments, please skip this section.

There are two possible security schemes conducted by credit card companies, which may restrict the use of your credit card for foreign transactions. To avoid problems, contact your credit card companies and inform them that you will be making purchases from a website in Japan. For most credit cards issued by major banks, such as CHASE, you may receive a “Fraud Warning,” via email or text message, requiring you to respond if you did not authorize the purchase. If you do nothing, the transaction will be posted to your account shortly. Some smaller banks may reject foreign credit card transactions even if you have notified them about your foreign purchase. The reason is that the Japanese CC clearing house, BASE  (for VISA and MC) and stores.jp (AMX) may first send a $0.01 test charge to your credit card company. If it is accepted, the transaction will continue with the full amount. If your credit card company rejects the $0.01 transaction, you will not see any charges posted to your account and the payment will not go through. If this is the case, contact your CC Company and while on the phone with customer service, initiate the payment transaction from the site. Inform them of the $0.01 test charge.

Email notifications

Some members reported that they failed to receive a confirmation email from IDRS 2015 Conference after they submitted their registration or housing reservation. The possible cause is a firewall/spam blocker at the system level of the email provider. AOL and Hotmail are two major providers, which have blocked email messages sent from the IDRS 2015 site. If you failed to receive confirmation email from IDRS 2015, please register again using a different email address. I use Gmail and have no problem with a spam block.

Off campus hotels

There are numerous hotels near the IDRS 2015 conference site, NYC (National Youth Center). It is located near Shinjuku (新宿駅), the major train statin. IDRS 2015 has contracted JTB Tours (Sunrise Tours JTB, http://www.jtb-sunrisetours.jp/) to manage hotel reservations outside of the NYC campus for IDRS 2015 conference delegates. The following are recommended hotels from JTB located near the Shinjuku station. An estimated range of rates is listed, and is relative to the specific date of stay. Please note that the rates listed are for one person per day, and include breakfast, service fees and taxes. The web portal to reserve hotels rooms through JTB will open by 15 May.

Hotel Sunroute Plaza Shinjuku

Single (One person per room) : 15,000 – 17,500 Yen (per person, per room)
• Twin (Two persons per room) : 11,500 – 14,500 Yen (per person, per room)

Shinjuku Washington Hotel

• Single (One person per room) : 10,000 – 13,000 Yen (per person, per room)
• Twin (Two persons per room) : 8,500 – 10,500 Yen (per person, per room)

Keio Plaza Hotel Tokyo

Single (One person per room) : 29,000 – 35,000 Yen (per person, per room)
• Twin (Two persons per room) : 17,500 – 21,500 Yen (per person, per room)

All three hotels are also serviced by major US travel sites. When comparing rates, remember to add breakfast, a service fee and taxes.

There are other major hotel brands in Shinjuku. Some members of the IDRS Executive board, including me, will stay at the Tokyo Hilton in Shinjuku. The Tokyo Hilton is very conveniently located, since the bus stop for line No. 51 is across the street. The ride is 13 minutes and the bus stops in front of NYC. Bus 51 runs every 20 minutes and costs ¥250 per ride. Unfortunately, a recent search for Tokyo Hilton reservations indicated that rooms are sold out for the dates corresponding to the conference. If you are interested in staying at the Tokyo Hilton, I would continue to search using an online search engine, such as trivato.com. Hotels often sell block of rooms to travel sites or randomly make rooms available. The rates for hotels vary depending on when and from where reservations are made.

If you are considering other hotels in the Sihjuku area, select hotels on the west side (西口Nishiguchi – west exit) of Shinjuku station. Next to the Tokyo Hilton is the Hyatt Regency as well as smaller mid-range hotels. I suggest that you use Tokyo Hilton as a staging point and look for hotels near the Hilton.

Hotel prices range from under $75 to over $400+ per night. Avoid the area northeast of Shinjuku station, Kabukicho (歌舞伎町), which is the largest red light district in Tokyo.

Getting to the National Youth Center (NYC), the IDRS conference site

To get to NCY via bus line No 51, take the bus going towards Shibuya Station渋谷駅. The fare is ¥210 (use PASEMO or SUIKA card, see Getting around in Tokyo, below). Bus 51 stops directly in front of NYC. It comes every 20 minutes from 7:00AM to 10:00PM and takes 13 minutes. Another option is to take the local train, the Odakyu Line (¥130), from Shinjuku station. Get off at the first stop, Sangubashi参宮橋駅 (14 minutes). From Sangubashi, NYC is an 8-minute walk. The Odakyu line service is from 5:00AM-12:30AM. A taxi is also a good option. Japanese taxies are safe and very clean.

Google maps is a good transportation guide. To find the location of the IDRS conference, enter in Google Maps, National Youth Center Tokyo or国立オリンピック記念青少年総合センター, Japan, 151-0052 Tokyo, Shibuya, Yoyogikamizonocho, 3−1

Getting to your hotel/Shinjuku station from Narita and Haneda Airports

Haneda and Narita are the two major airports for Tokyo. Both airports service international flights. The trip from Haneda to Shinjuku will take about 47 minutes, and from Narita to Shinjuku will take about 1 – 1:20 minutes.

The easiest way to get to your hotel from the Narita or Haneda airport is to take the Limousine bus, especially if you have luggage. The Limousine bus will take you directly to several hotels in the Shinjuku area, including the Tokyo Hilton, Keio Plaza Hotel Tokyo, Hotel Sunroute Plaza Shinjuku and Shinjuku Washington Hotel. Please use the link below for the complete schedule and rates. Bad traffic may lead to delays when using a Limousine bus. Japanese trains runs exactly on time and are faster than buses.

A train from Haneda to Shinjuku is possible, but requires changing trains. The Shinjuku train station will be very busy especially during the rush hour (morning, afternoon and late night). It is the world’s busiest station and transportation hub. During rush hour foot traffic is equivalent to traffic you may face at a major sport event in US. The only difference is that everyone is walking very fast with purpose. Walking against traffic is not recommended or possible. Crossing the foot traffic is very difficult unless you are used to it. If you are not familiar with Shinjuku station, and have luggage, take the Limousine bus!

https://www.limousinebus.co.jp/en/

Narita Express is the only direct train service from Narita to Shinjuku. The station is located in the terminal. The train runs on time regardless of traffic. At Shinjuku station, follow the sign for西口Nishiguchi – west exit. From the exit, take a taxi to your hotel (5 min). Tokyo Hilton provides a free shuttle bus every 20 minutes from the west Shinjuku exit near Keio department center.

http://www.jreast.co.jp/e/nex/

Keisei Skyliner also services Narita to Shijuku. Skyliner is faster and less expensive, but requires changing trains at Nippori station. Unless you are familiar with the Japanese train system, I recommend either a Limousine bus or the Narita Express.

http://www.keisei.co.jp/keisei/tetudou/skyliner/us/ae_outline/index.html

Getting around in Tokyo

Tokyo is a fascinating city to explore. You can get to virtually all areas of Tokyo using trains and buses. Trains are by far the easiest way to get around Tokyo. Buying tickets can be challenging due to the size and the complexity of the transportation system. Each location has a different fair, and tickets must be purchased at a vending machine for each trip. To circumvent the complicated ticketing system, travelers can purchase either a PASMO or SUICA card. Both are IC cards and are available for a small fee at vending machines at most major train stations. Value can be added to the card via vending machines using cash or a credit card. Both cards are valid on trains and busses, as well vending machines, convenience stores and more throughout Japan. To use the card, simply place it over the scanner as you enter and exit the station. Correct amounts are automatically deducted from the card. The IC scanner will read the card without removing it from your wallet. Just touch the wallet on the IC reader.

Pasmo card info – http://www.pasmo.co.jp/en/

Suica card info – http://www.jreast.co.jp/e/pass/suica.html

Happy travels, Yoshi Ishikawa

The IDRS 2015 registration, housing and exhibitor payment pages are now fully functional – http://idrs2015.org/ – and will now accept payments by VISA, MASTERCARD, AND AMERICAN EXPRESS. The credit card company often will block or send a fraud alert for foreign transactions. IDRS 2015 hosts advise you to do the following:

Contact your credit card company before completing this transaction to avoid a fraud alert. The credit card processing company for Visa and Mastercard is BASE, and for American Express is STORES.JP.

Also please note that the default setting for the following, written in Japanese, is checked. Uncheck it if you do not want to receive this service: 

メールマガジン (email magazine) – ショップから新作の商品情報やお得なセール情報を受け取る (select if you wish to subscribe to the online shopping magazine).

On behalf of the 2015 Fernand Gillet-Hugo Fox Competition Committee, I am pleased to announce the finalists for this year’s competition:

Bunkichi Arakawa, JAPAN
Student of Sholo Ikeda, Tomoyuki Hirota, Satoki Aoyama, Yoshiaki Obata

Stuart Breczinski, USA
Student of Jacqueline Leclair, Humbert Lucarelli, Mark Weiger, John Snow, Rachel Brudnoy

Andrew Kawai, AUSTRALIA
Student of Seng Tong and Jeffrey Crellin

Sergio Sanchez, VENEZUELA
Student of Marcos Tarazona, Hermes Nunes, Victor Morales, Ricardo Riveiro, Diethelm Jonas, David Walter and Jacques Tys

Huijing Xu, CHINA
Student of Dun Zhu, Lu Tang, Christian Schmitt, Francois Leleux

ALTERNATES:
1st
Matt Lengas, USA
Student of Andera Gross Hixon, Richard Killmer, Robert Atherholt

2nd
Theophile Hartz, SWEDEN
Student of Jean Louis Capezzali, Jérome Guichard, Thomas Indermühle, Christian Schmitt

The finalists will compete at the IDRS Conference on August 18 in Tokyo. The winner will perform the Concerto for Oboe by Eugene Goossens on the final concert and receive a cash prize of $10,000 US.

The Members of the Gillet-Fox Oboe Committee and the IDRS Executive Committee are deeply appreciative of the time, effort and expertise of the judging panel.

Robert Atherholt. Rice University, Shepherd School of Music; former principal oboe Houston Symphony

Sarah Francis. Professor and Fellow of the Royal College of Music
Oboist and Director of the London Harpsichord Ensemble

Anne Gilby. Monash University’s School of Music-Conservatorium. Past President of the Australasian Double Reed Society

Laszlo Hadady. Conservatoire National Supérieur de Musique de Paris

Marion Kuszyk. Associate Principal Oboe, Los Angeles Philharmonic, University of Southern California

Sincerely,
Margaret Marco, Chair IDRS Fernand Gillet-Hugo Fox Oboe Competition

The Members of the 2015 Young Artist Competition for Bassoon Committee are pleased to announce the finalists of this year’s competition:

Finalists:
Valeria Curti, SWITZERLAND
Student of Patrik Lüscher, Matthias Racz, Frank Forst

Geng Liang, SINGAPORE
Student of Zhang Jin Min, Song Zhi Hong

Kaspar Reh, GERMANY
Student of Selim Aykal, Frank Forst

Alternate:
Mathieu Brunet, FRANCE
Student of Jean-Louis Estier, Carlo Colombo, Jean Pignoly

The finalists will compete at the IDRS Conference on August 18th, in Tokyo Japan. The Members of the YAC Committee and the Officers of the Executive Committee are deeply appreciative of the time, effort and expertise of the preliminary round judging panel. Members of the panel were:

Silvia Coricelli (Argentina), principal bassoonist of Orquesta Sinfónica de Barcelona

Kazusa Mizutani (Japan), principal bassoonist of NHK Symphony Orchestra, Tokyo

Alban Wesly (Netherlands), founding member of Calefax Quintet and bassoonist of musikFabrik

The 2015 IDRS Conference registration, on-campus housing reservation and exhibitor invitation site is now open. You may register for the conference and reserve your on-campus housing from this link – http://idrs2015.org/?p=3719. Payment for registration will be managed by a separate site and will be open on May 1. Your registration will secure your position for the “Early” discount and your priority status for the NYC on-campus housing. Conference registration is REQUIRED to reserve NYC on-campus housing. You will be notified when the payment site is open. Please use the information on the confirmation email to submit your payment.
Important information:

Conference Registration
• Payment must be received by 1 June 2015 to qualify for the early registration discount. Japan time is 14 hours ahead of US Central, and 10 hours ahead of London time.
• Credit card transactions will be processed in Japan. To insure payment, please contact your credit card company and inform it of this transaction.
• Conference registration will require a passport-type photo for the conference ID card. (Jpg format, 300KB max). Please have your photo ready.
NYC on-campus housing
• A single room with private bath, and a single room with a shared bath are available at the location of the IDRS 2015 conference, NYC. These rooms are available at a discounted rate of 2000 Yen “room with shared bath” and 4000 Yen “room with private bath” per night.
• Rooms are separated into male and female units. No coed facilities or family units are available at this time on the NYC campus. The IDRS 2015 has submitted a request for family and coed housing. Availability of family and coed housing can not be confirmed at this time.
• The NYC campus room availability is limited, especially for 19 August.
• Hotel rooms on the NYC campus are not available before 14 August or after 19 August. We have arranged for special room rates at selected hotels near the NYC campus for IDRS 2015 conference participants. JTB Tours, the official travel agent of the IDRS 2015 Conference, will manage reservations for all non-NYC affiliated hotels. The hotel reservation site with JTB will be available soon. IDRS members will be informed when the site is open.

We are pleased to announce the preliminary round judges for the 2015 Young Artist Competition for Bassoon.

  • Silvia Coricelli (Argentina), principal bassoonist of Orquesta Sinfónica de Barcelona
  • Kazusa Mizutani (Japan), principal bassoonist of NHK Symphony Orchestra, Tokyo
  • Alban Wesly (Netherlands), founding member of Calefax Quintet and bassoonist of musikFabrik

We thank these judges on the difficult task ahead. Finalists for both the YAC and Gillet-Fox competition for oboe will be announced May 1.

The proposal deadline to particpate in the IDRS 2015 conference extended to January 15, 2015. Go to idrs2015.org to submit your proposal.

The IDRS 2015 Tokyo Conference Artist Selection Committee is now accepting proposals to participate. You may submit your proposal at www.idrs2015.org.

The deadline for program submission is 31 December 2014. The IDRS Artist Selection Committee will announce the slate of accepted artists after 1 February 2015.
Please have the following items before you proceed with your submission:

* Current (2015) IDRS membership
* Length of proposed event: 50 minutes, 25 minutes, 12:30 minutes
* Priority of works to be performed.
* Biography – 250 words or less per individual
* Photographs – jpg format, max 5photos, max 1MB per photo (like 300dpi / 1200*800px)
* Complete program information: Title, Composer, Movements, Composer dates, Exact timing

The IDRS Young Artist Competition was held at NYU on Thursday, August 7th. The first prizewinner ($4000) was Joshua Lauretig (USA); the second prizewinner ($2500) was Jesus Morillas Alonso (Spain), and the third prizewinner ($1000) was Emily Moscoso (USA). Congratulations to the three finalists who played beautifully in the competition and to all entrants, including first alternate William Welter. The IDRS extends its thanks to pianist Anna Stoytcheva, to the Preliminary Round Judges Nicholas Daniel (UK/Germany), Dwight Parry (USA), and Susan Hatch Tomkiewicz (USA) and the Final Round Judges Sarah Roper (UK/Spain), Toyin Spellman-Diaz (USA) and Robert Walters (USA). Thank you for allowing me to serve for four years as Chair of the YAC. The new Chair will be Geralyn Giovannetti.
Respectfully Submitted,
Michele Fiala

The 2015 Fernand Gillet-Hugo Fox Oboe Competition Committee is pleased to announce the repertoire for next year’s competition which will take place in Tokyo, Japan. Competition entries will be accepted starting on January 1, 2015. For more information, check idrs.org/competitions/ or contact Margaret Marco, mmarco@ku.edu.

The 2015 Fernand Gillet-Hugo Fox Oboe Competition Repertoire:
Vivaldi: Sonata in C Minor, RV 53, entire work, take repeats in movement 3 only, (Schott)

Heinz Holliger: Sonate, movements 3 and 4, (Schott)

Katherine Hoover: Sonata for Oboe and Piano, movements 2 and 3, (Papagena Press through The Theodore Presser Company)

Eugene Goossens: Oboe Concerto, Op. 45 (Masters or Leduc; for final round only)

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