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IDRS 53rd annual Conference 2024 Flagstaff, AZ – Northern Arizona University July 21–25

This year’s exhibits will be located in the University Union of the Northern Arizona University in Flagstaff, Arizona. The Union is a very
short walk from the Kitt School of Music.

EARLY BIRD ENDS MARCH 15TH so don’t delay. Register to take advantage of our Early Bird discount and keep in mind some items are in limited supply on a first come, first served basis.

Exhibitors must be up to date members of the IDRS at the Business Membership Level or above to exhibit.

2024 Exhibits Schedule

Exhibitor Set-up Sunday July 21st 9am to 6pm
Exhibits Open Monday July 22nd 9am to 5pm
Exhibits Open Tuesday July 23rd 9am to 1pm and 2pm to 5pm
Exhibits Open Wednesday July 24th 9am to 5pm
Exhibits Open Thursday July 25th 9am to 1pm
Exhibitor Tear-down Thursday July 25th 1pm

We have assembled a number of cost saving bundles for exhibitors this year that include:

Tables – 6 foot tables with optional covers and skirts.
Exhibitor Badges – These badges are to be used for booth personnel only.
Artist Badge – New this year, the artist badge is to be used for sponsered artists only.
Logo Placement – Each exhibitor has the option to send in a copy of their logo to be placed on the back cover of the Program Book.
Program Book Ads – Program book ads are included in some of the bundles, and can also be purchased individually.
Flyers for Conference Bags – Printed promotional materials placed in the conference bag recieved by every conference participant.

Exhibitors can also add extras to any bundle including extra tables, extra badges and program advertising to fit their needs.


Economic Bundle

1 Six Foot Table
1 Exhibitor Badge
Logo Placement

Basic Bundle

1 Six Foot Table
2 Exhibitor Badge
Logo Placement

Silver Bundle

2 Six Foot Table
3 Exhibitor Badge
Logo Placement

Gold Bundle

3 Six Foot Table
4 Exhibitor Badge
1 Artist Badge
Logo Placement
Half Page Add

Platinum Bundle

4 Six Foot Table
6 Exhibitor Badge
2 Artist Badge
Logo Placement
Full Page Add

Exhibitors can also add extras to any bundle including extra tables, extra badges and program advertising to fit their needs.



Early Bird Regular
Economy Bundle $ 350 $ 400
Basic Bundle $ 475 $ 500
Silver Bundle $ 800 $ 850
Gold Bundle $ 1,875 $ 2,025
Platinum Bundle $ 2,750 $ 2,850
Semi-Private Room $ 950 $ 1,050


Early Bird Regular
Extra Tables $ 350 $ 400
Extra Exhibitor Badges $ 225 $ 250
Extra Artist Badges $ 225 $ 250
Flyers for Bags $ 150 $ 150

Program Book Ads

Quarter Page $ 350
Half Page $ 550
Full Page $ 750
Inside Front Cover $ 1,000
Inside Back Cover $ 1,000