Legal Terms

Privacy Policy

Effective date: August 14, 2018

International Double Reed Society (“us”, “we”, or “our”) operates the http://www.idrs.org website (hereinafter referred to as the “Service”).

This page informs you of our policies regarding the collection, use and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from http://www.idrs.org


  • Service: Service is the http://www.idrs.org website operated by International Double Reed Society
  • Personal Data: Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
  • Usage Data: Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Cookies: Cookies are small files stored on your device (computer or mobile device).
  • Data Controller: Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed.For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.
  • Data Processors (or Service Providers): Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller.We may use the services of various Service Providers in order to process your data more effectively.
  • Data Subject (or User): Data Subject is any living individual who is using our Service and is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or the instructions provided in any email we send.

Usage Data

We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Location Data

We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our Service, to improve and customise our Service.

You can enable or disable location services when you use our Service at any time by way of your device settings.

Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyse our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

Use of Data

International Double Reed Society uses the collected data for various purposes:

  • To provide and maintain our Service
  • To notify you about changes to our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide customer support
  • To gather analysis or valuable information so that we can improve our Service
  • To monitor the usage of our Service
  • To detect, prevent and address technical issues
  • To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information

Legal Basis for Processing Personal Data under the General Data Protection Regulation (GDPR)

If you are from the European Economic Area (EEA), International Double Reed Society legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

International Double Reed Society may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it is not overridden by your rights
  • For payment processing purposes
  • To comply with the law

Retention of Data

International Double Reed Society will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

International Double Reed Society will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

International Double Reed Society will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Data

Disclosure for Law Enforcement

Under certain circumstances, International Double Reed Society may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal Requirements

International Double Reed Society may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of International Double Reed Society
  • To prevent or investigate possible wrongdoing in connection with the Service
  • To protect the personal safety of users of the Service or the public
  • To protect against legal liability

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Our Policy on “Do Not Track” Signals under the California Online Protection Act (CalOPPA)

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Your Data Protection Rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. International Double Reed Society aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where International Double Reed Society relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Service Providers

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), provide the Service on our behalf, perform Service-related services or assist us in analysing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.


We may use third-party Service Providers to monitor and analyse the use of our Service.

  • Google AnalyticsGoogle Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en


We may provide paid products and/or services within the Service. In that case, we use third-party services for payment processing (e.g. payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American
Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are:

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

Forum Rules


The IDRS Forum is the official bulletin board of the Society, with a searchable archive of more than 31,000 posts. The purpose of the Forum is to provide IDRS Members with the means to ask questions, obtain answers, and disseminate information on topics related directly to double reeds. Students, teachers, professionals and music aficionados are welcome to join and participate in discussions. As of the launch of the new idrs.org in 2018, the Forum no longer has moderators. Please submit any questions about the Forum content to wolf@idrs.org.


Effective date: August 14, 2018

  • IDRS strictly prohibits political or religious discussions, messages that are slanderous, and solicitations for money or donations, excluding those made by the officers of IDRS on behalf of IDRS.
  • Members may post ads directly related to double reeds in the Classified Ads Forum. Ads may appear in any form, and may include photos, prices, links, etc.
  • Please refrain from dominating the Forum with multiple solicitations for the sale and promotion of products or events.
  • IDRS does not make assurances for the accurate description of any advertised item, nor the reliability of the parties involved.
  • IDRS reserves the right to remove any ads that the society finds inappropriate.
  • Posting foul or abusive language is forbidden. This includes obscenities, verbal harassments, or comments that would prove offensive based on race, gender, religion, age, sexual orientation, disability, or national origin.
  • Forum posts, which contain announcements, links to news and media, and shared blogs are restricted to one post per day per member. Daily announcements, blog shares, and links to news and media should be combined into a single forum post with multiple listings and links. For example, to post ten news topics in one day, combine all ten into one listing and then post that list. This forum rule applies only to the creation of new posts. There is no daily limit to the number of comments members may leave on existing posts.

IDRS reserves the right to ban any individual from the Forum for abuse and violation of the above rules.

Issues concerning proper Forum use should be brought to the attention of the forum administrators at support@idrs.org.

Conference Terms & Conditions

These terms and conditions (the “Terms”) govern your registration, attendance, and performance (your “Participation”) in an event (the “Event”) organized by us and our affiliates.

All references to “us” (and similar words such as “we” and “our”) mean International Double Reed Society, an Ohio non-profit corporation (regardless if they are capitalized), and all references to “you” mean the individual Participating in the Event (regardless if the word is capitalized). However, if you are Participating on behalf of a business entity, then “you” means both you and your business entity.

No Recording by Attendees

Except as otherwise permitted by us in writing, you shall not: (a) record any audio or video during live performances at the Event; or (b) share any audio or video from the Event on social media or elsewhere. However, we may share recordings on our social media channels (such as Facebook and Twitter) and we encourage you to share those using the share feature on the applicable social media platform.

Recording Release

We and our affiliates may record audio and video of the performances at the Event. Unless otherwise selected by you when submitting your proposal, by performing at the Event, you consent to our and our affiliates’ use, livestreaming, distribution, and sale, of those recordings, including the use of your likeness, without compensation to you, as follows: (a) to promote us and our affiliates; and (b) to further the non-profit purposes defined in our governing documents. To the extent any copyright in those recordings vested in you as a result of the performance and recording, you hereby grant us an unlimited, royalty-free license to accomplish those uses, including the right to modify and create derivative works using those recordings. For clarity, this includes the marketing, distribution, and sale, of those recordings by us and our affiliates, including the host of the Event. You also release us and our affiliates from all liability with respect to those uses.

No Commercial Activity

Except for as permitted by us in writing, you shall not market or sell any commercial goods or services in or around the concert halls. However, attendees may market and sell commercial goods and services through: (a) a registered vendor in the exhibit halls; and (b) the message boards approved by us.

The Event

We and our affiliates have final say on all Event details, schedules, performers, and the like. We may add, remove, change, or cancel, those details at any time, for any reason, without any liability to you.

Registration Fees

We may require registration fees to Participate in the Event. All fees paid by you for the Event are nonrefundable.

Safety and Security

You shall comply with all reasonable rules which we enact with respect to your Participation in the Event, including reasonable searches of your property when entering and attending the Event.

You acknowledge that your Participation in the Event is voluntary, and you understand the nature of the Event. To the maximum extent permitted by law, you assume all risks associated with Participating in the Event.

To the maximum extent permitted by law, you (for yourself and anyone who might make a claim on your behalf) hereby release us and our affiliates, and their respective owners, directors, officers, managers, employees, contractors, and other representatives, from claims, demands, actions, suits, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) that you may have now or in the future related in any way to the Event or these Terms.

To the maximum extent permitted by law, we and our affiliates will not be liable to you under any cause of action or theory of liability, even if a party has been advised of the possibility of such damages, for (a) indirect, incidental, special, consequential, or exemplary damages, or (b) lost profits, revenues, customers, opportunities, or goodwill.