When will registration open?

Registration for conference attendees and exhibitors will be open February 2026 onwards.

Can I register on-site?

Yes, you can register for the conference when you arrive, but we encourage all attendees to register in advance if possible.  There is no deadline to register for the conference, but the deadline to reserve on-campus housing is June 5, 2026.

Will accompanists and other collaborative artists need to register to perform?

Assisting artists (accompanists, other collaborative artists who are not double reed players) will have their registration fee waived for the day that they perform. If they wish to attend additional days of the conference, they must pay registration fees for those days.

Will composers need to register to attend the performance of their composition?

Composers whose works are being performed will have their registration fee waived for the day that their composition is performed. If they wish to attend additional days of the conference, they must pay registration fees for those days.

Does IDRS waive the registration fee for Conference Artists (performers)?

IDRS is unable to provide funds toward expenses involved in participating in the conference. All conference performers who are double reed players must be a member of IDRS and register for the conference.  IDRS encourages seeking outside funding or sponsorship to attend.

Does IDRS provide any financial support for conference attendees?

For existing financial support opportunities through IDRS, please see the IDRS “Sponsor A Member” Program and “50 for 50 Commissioning Grants.”  The next applications for the IDRS Conference Student Scholarship Grants will be available for IDRS 2027 onwards.

I am bringing a group of students. Can I get a discount on registration?

Yes!  If a teacher or school is bringing a group of eight (8) or more IDRS student members, the students can receive 20% off the Regular Registration fee (not available during Early Bird registration period; only applies to the students’ registration, not to the teacher’s). All students in the group must be full-time students and must be IDRS members. To receive this discount, please email idrs2026@idrs.org prior to completing the registration form.

Who should I contact with questions about the registration charge on my credit card?

Any concerns related to registration payment can be directed to Frank Swann, IDRS Administrative Director & Exhibits Coordinator, at swann@idrs.org.

I have questions about the Campus Housing Registration form. Who should I contact?
Questions related to the Campus Housing Registration form and the Campus Amenities form can be directed to Miami University’s Conference & Event Services team. They can be reached via email at conferenceservices@miamioh.edu, or phone at (513) 529-3591.

I have questions about Campus Housing Accessibility. Who should I contact?
Questions related to Campus Housing Accessibility that are not answered on the Maps & Accessibility page can be directed to Paula Green, Senior Director for Conference & Event Services at Miami University, at greenp1@miamiOH.edu.

Can I make changes to my Campus Housing reservation?
Yes – changes to arrival and departure dates and roommate information should be done in the registration system by logging in. Modify the information and save changes. If additional charges are generated with your changes, you’ll be prompted to pay for them before changes are accepted. The 10% service fee is non-refundable. All other charges are refundable with cancellation until June 5th 5pm EST. After June 5th 5pm EST, all charges are non-refundable.

Can I park my car on campus?  Where can I park?

IDRS attendees wishing to bring their car to campus should register for a free campus parking permit.  For instructions, see Getting to Oxford.  Further information on where to park will be shared soon.

What are the Dining Hall meal hours?
Breakfast: 7:00 – 9:00 AM
Lunch: 12:30 – 2:30 PM
Dinner: 5:30 – 8:00 PM
Meals begin with dinner July 5th and will run through breakfast July 12th.

What is the Exhibit Hall schedule?

July 7: CLOSED
July 8 – July 10: 10:00 AM – 5:00 PM
July 11: 10:00 AM – 1:00 PM

When will the schedule of events be released?

The daily event schedule will be made available May onwards. The detailed schedule with event times and locations will be available by early June.

What activities can be expected to take place at the conference?

Conference events will include international performers, daytime and evening concerts, IDRS “50 for 50” Commissioning Project premieres, the Norma Hooks Young Artist and Gillet Fox International Competitions, masterclasses, panel discussions, workshops and presentations. Activities for conference attendees will also include affinity spaces/mixers, the IDRS General Meeting, the IDRS Baroque Band, Contraband, Double Reed Band and Reading Group sessions.

Where can I find the schedules for Baroque Band, Reading Groups, Contraband, and Double Reed Band?
Information and schedules for these activities can be found on the Conference Activities page.

When will I receive my time slot?

All performers should have received their time slots for their events, sound checks, and rehearsals with conference musicians via email in mid April. If you have not received this schedule, please check your Spam folder or contact idrs2026@idrs.org.

Can I edit my program information?

No, unfortunately we cannot include any further program edits. The deadline to update program information was April 1, 2026.

Can I change my event day/time?

Due to the complexity of the schedule, we are unable to accommodate any changes at this stage. We greatly appreciate your understanding.

What audio/visual equipment will I have access to?

Events requiring audio/visual support will be scheduled in classrooms that have technology hubs with HDMI and USB connection capabilities.  These hubs may or may not include auxiliary audio jacks.  We strongly recommend bringing any necessary adapters that are compatible with your device.

Will IDRS record my performance/presentation?

IDRS will be recording the evening concerts and the competitions this year; performers are welcome and encouraged to record their own performances and presentations if they would like.  See the IDRS Recordings Policy for more information.

November 2025

Artistic Proposals due November 15
Commissioning Grants applications close November 15
Conference Artistic Committee begins Artistic Proposal review November 16

December 2025

Housing and hotel information available December onward
Artistic Proposal review concludes at the end of December

January 2026

Volunteer application forms open
Competition entries accepted starting January 5, close March 15
Results of Commissioning Grants and Artistic Proposals selection sent out mid- to late-January

February 2026

Registration for attendees and exhibitors opens
Campus Accommodation Form opens

March 2026

Masterclass applications open
Competition entries close after March 15

June 2026

Detailed conference schedule available by early June
Campus Housing Registration Form closes after June 5

For additional questions, please contact idrs2026@idrs.org.